HKFSBCM FORUM
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hozefa.badri@hkfsbcm.org
Postal Address
Queen's Road Central, Hong Kong
Terms of Association as a Society (2 of 3)
6. The Board
6.1 The Forum will be managed by a designated Board and will operate by consensus, or in the absence of such, by simple majority.
6.2 Board members shall be elected for a period of 24 months by secret ballot during a Full Forum meeting.
6.3 For administrative and external liaison purposes, the following officers are elected by the Full Forum in specific Board position:
6.3.1 Chairperson
- The Chair will chair Forum meetings
- The Chair can represent the Forum to the outside world, that is to individuals and/or organisations and alike.
6.3.2 Vice Chairperson
- The Vice Chair will chair any Forum meetings when the Chair is not present or incapable to chair.
- If for any reason the Chair has permanently stepped down or is permanently no longer available, the Vice Chair will take over all duties and responsibilities of the Chair until a next ballot to elect a new Chair can reasonably be organized.
- The Vice Chair can represent the Forum to the outside world in conjunction with any one other board member as a minimum requirement.
6.3.3 Secretary
- The Secretary will administratively support the Forum by managing correspondence, meeting logistics, invitations, minutes and ballots, as well as managing membership administration, etc.
- The Secretary can legally represent the Forum to the outside world in conjunction with any one other board member.
6.3.4 Treasurer
- The Treasurers responsibilities are covered in section "7. Financials" below.
6.3.5 Board Member
- Members who support the normal running of the Forum.
6.4 The Board will meet on an ad-hoc basis as required.
6.5 Only Forum members may vote and run for Board membership. Board membership will immediately cease when the individual does no longer comply with Forum membership
6.6 Board members can be re-elected.
6.7 Upcoming Board vacancies will be announced to all members at least two weeks before the Forum Meeting where elections will be held. The elected Board Member will assume office immediately.
7. Financials
7.1 The Forum can generate funds from membership fees, contributions and participant fees for specific initiatives, publications or events.
7.2 The funds of the Forum shall be used only in pursuance of the objects of the Society as stated in Paragraph 4.
7.3 The Treasurer shall be responsible for the Forum's funds.
7.4 All cheques shall be jointly signed by any two of the board members as a minimum.
7.5 The Treasurer shall present a financial report at the Full Forum Meeting, at least annually.
7.6 The financial report shall be inspected and endorsed by a Finance Committee, composed of an Honorary Auditor and two Finance committee members.
7.7 The Honorary Auditor and Finance Committee members do not need to be members of the Forum, but none shall simultaneously be members of the Board.
7.8 The Honorary Auditor and Finance committee members shall be appointed for twelve months by the Full Forum meeting.